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Anticipated Curriculum Secretary

Northampton Area School District • Full-time • Greater Northampton Area, GB • 4d ago

Anticipated Curriculum Secretary - Grants and Special Programs - effective on or before December 15, 2025. Hours will be 8:30am - 4:30pm.

TITLE: Curriculum Secretary – Grants and Special Programs

CATEGORY: I – Group C

REPORTS TO: Curriculum Office Administrators

JOB SUMMARY: Provide secretarial and technology support, including spreadsheet creation and management, data entry, student information entry, management, and reports, for the Supervisor Grants and Special Programs and the curriculum department as needed.

Qualifications

Possesses High School Diploma or Equivalency
Possesses technology expertise including Google Office Suite, Excel, Google Education
Assures compliance with Employment Eligibility, Criminal History Record, and Pre-Employment Drug

Testing, and Physical Examination/TB Test Standard

Possesses knowledge of word processing, text editing, software, and computerized office equipment
Possesses proficiency in the English language
Possesses strong oral and written communication skills
Possesses ability to deal courteously and tactfully with school personnel and the public
Possesses ability to maintain high level of confidentiality
Establishes and maintains cooperative and effective working relationships with others
Maintains ability to exercise courtesy and good judgment in dealing with staff, students, parents, and the

public

Possesses valid driver’s license
KNOWLEDGE OF:
- Modern office practices, procedures, and equipment
- Data entry, retrieval, spreadsheet creation and management
- Telephone techniques and etiquette
- Correct English usage, grammar, spelling, punctuation, and vocabulary

Primary Job Functions

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the District of any and all reasonable accommodations that will be required.

Creates and maintains up to date spreadsheets to track various components of position as directed by supervisor (home education, preschool students, homeless and foster students, gifted education, Northampton Cyber Academy, and others)
Performs data entry and report retrieval for online student information system (504 plans, home education, preschool student enrollment, homeless student tracking, gifted education, Northampton Cyber Academy, and others)
Provide staff with initial information on homeless students, enter updates in student information system, update online database (ECYEH), and maintain up to date spreadsheet to track student information and communication
Provide staff with initial information on preschool students, enter updates in student information system, and maintain up to date spreadsheet to track student information
Maintain up to date information on home education students throughout the year including spreadsheet tracking, annual letters for beginning and end of year information, updates in student information system, and child accounting reports
Types and distributes various emails, letters, and communications to parents, students, and staff
Manage daily incoming and outgoing mail, open packages, and check contents for accuracy
Create meeting sign-in sheets and greet visitors to the District Office
Track monthly mileage for supervisor and generate quarterly or semi-annual reports for reimbursement
Submit Facility Requests as needed to reserve a room or space for an event or meeting in another NASD building
Research resources for purchases at the best possible cost to the district, order supplies, create requisitions, and process purchase orders following District procedures (counselors, grants, etc.)
Generate accounting reports and track information in Google Sheets (grants)
Creates BIS (Board Information Sheet) documents monthly as needed (contributions, contracts, etc.)
Executes duplicating and copy work, as necessary
Establishes and maintains filing systems
Adheres to applicable laws, codes, rules, and regulations related to assigned activities
Maintains regular and timely attendance

Secondary Job Functions

Operates a variety of office equipment including copier, calculator, fax machine, typewriter, computer, and assigned software
Cross trains for basic knowledge of all Curriculum Office duties
Attends meetings and trainings, as assigned
Performs related duties, as assigned

Physical Demands

Possesses ability to access, input and generate output of data from a computer
Possesses ability to understand directions and instructions in order to perform duties
Possesses ability to effectively communicate in order to exchange information

MEASURED IN TERMS OF FREQUENCY - select A, B, C or D for the Lifting & Body Movements

A B C D

NOT AT ALL OCCASIONALLY FREQUENTLY CONSTANTLY

0% 1 - 33% 34 - 66% 67 - 100%

Transport

Up to 10 lbs.: C 11 to 20 lbs.: C Beyond 20 lbs.: B

Mobility

Possesses ability to move about the office to access office equipment and files: C
Possesses ability to position self to work with staff and the public: C
Possesses ability to transport materials and supplies to appropriate locations throughout the office: C

TERM OF EMPLOYMENT: Seven and one-half (7.5) Hours per Day – 260 Days per year; Hourly Rate of pay and benefits per the ESPA Collective Bargaining Agreement.

FLSA STATUS: NON-EXEMPT

Northampton Area School District is an equal opportunity employment, educational and service organization.

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