Procurement Administrator
Brindley Place, Birmingham
Salary - £25,000 to £29,000 per annum – depending on skills and experience.
Contract type – Permanent
Working hours – Full Time. 37 hours per week Mon-Fri. Attending the office once per week.
Closing Date – 20th February 2026
Interview Date – TBC
About the role
You will be accountable for maintaining the performance, compliance and sustainability of suppliers and contractors delivering Goods, Services and Works across the business.
You will be accountable for the completion of credit checks and due diligence on new suppliers and actively manage these updates for the supply chain.
You will manage the timely updates of supplier and contract documentation on the GSA Supplier Portal (InTend/Proactis) and ensure the maintenance of user guides and provision of training and support for the optimum use of the supplier portal.
You will assist with ensuring the accurate and up to date maintenance of the Source to Pay system from a procurement perspective.
You will assist with the timely production of spend and compliance reports for the monthly publication of procurement KPI’s.
You will support the Procurement team with updates to the Procurement Hub, SharePoint site and the automated milestone approval process.
As and when required you will assist with reviewing utility invoices and expense codes and ensure payments are processed and coded correctly, along with dealing with utility queries.
Please note that if you are successful in this role, we will require a DBS check to be completed. Further details will be sent following offer.
About you
You will have experience of working with supplier and contract administration. You will be customer focused, both internally and externally, with a clear understanding of the ‘internal customer’ and their needs. Ideally you will have experience of the housing sector and some understanding of the recent Procurement Act 2023.
You will have experience of process improvements, continually analysing processes and driving change where required.
You will have strong analytical skills and attention to detail, along with sound decision making skills. You will be able to develop effective internal and external working relationships and be a good team player.
You will be pro-active, self motivated with an enthusiastic positive approach to work.
You will have excellent interpersonal and effective written/oral communication skills. You will need to be competent with using MS office, especially MS Word and Excel. You will have experience of presenting financial data and recommendations.
About us
We are GSA, we provide affordable homes and services that create a foundation from which people in our communities can thrive.
We own and manage 25,000 homes in diverse communities across the West Midlands and Southwest.
Everyone deserves a home, it’s a place from which we build our future, we thrive at home.
We are proud to play an active role in dealing with the consequences of the housing crisis, by providing affordable homes for people in our communities who need them most.
Often a home is all someone needs, but when our customers need more, we offer a range of services, including care, money advice and coaching to support them.
We also provide care and support to some of the most vulnerable people in society. This includes support for people who are homeless, experiencing domestic violence or are part of the criminal justice system.
The GSA Way
We know that how we do things is just as important as what we do. To help us make a difference, together, we created the GSA Way.
A culture we commit to, aspire to, and live and breathe. Commitments and behaviours which together make our organisation what it is.
Our five core commitments are:
- We believe our customer is everything
- We are one team
- We are supportive and caring
- We are business-minded for social purpose
- We are curious and ambitious.
You can read more about the GSA Way in our recruitment pack.
Benefits
In support and recognition of our colleagues who will help us deliver our employer strategy, we offer a fantastic benefits package. This includes:
· 25 days annual holiday entitlement
· A defined contribution pension scheme.
· Trust based flexible working and a Confidential Employee Assistance Programme (EAP).
· Two days paid volunteering leave per year
· Buying and selling of annual leave
· Opt-in health cash plan with cover on eye test and glasses, Dental, therapy and much more!
GreenSquareAccord are a Disability Confident Employer therefore we actively encourage applications from individuals with disabilities and try to provide access, adjustments, equipment or other practical support where required. All applicants with a disability who meet the ‘essential eligibility criteria’ for the role, as detailed in the job description, are guaranteed an interview.
If you need any assistance, adjustments or adaptations throughout our selection processes please let us know.
