APPLICANTS MUST SUBMIT A CV AND COVERING LETTER EXPLAINING WHY THEY ARE APPLYING FOR THE POST AND HOW THEY MEET THE REQUIREMENTS SET OUT IN THE JOB DESCRIPTION.
The closing date is 5pm on Friday 28th February 2025.
Interviews will be held w/c 3rd March 2025
About the Charity:
St. George’s Crypt is Christian Charity in the city of Leeds providing shelter and support and working with the homeless, the vulnerable and those suffering from addiction. Our aim is to provide a safe environment with physical, emotional and religious support for those who suffered abuse, suffer from addition or who are homeless.
About Our Employees:
The twin objectives of St George’s Crypt are to pursue the promotion of Christian evangelism and relieve hardship among disadvantaged people. Therefore, it is key for the employees of the Crypt to be pursuing this throughout the whole of their job role and in their personal life. This will usually be evidenced by current involvement in the life of a Christian community.
Job Purpose:
This role is an integral part of the infrastructure team and contributes directly to the smooth running of the infrastructure department.
Work collaboratively to update administrative systems for record keeping & archiving.
Keep accurate file records of financial documents and other related paperwork.
Ensure that processes are maintained to the Infrastructure Team.
Ensure administration systems are efficient, looking to improve and develop where necessary.
Key Job Role Responsibilities and Main Tasks:
Administration:
· Manage and maintain comprehensive filing systems both off and online including those recording systems across multiple sites.
· Maintain an up-to-date list of external contacts and contractors’ details.
· Liaise with contractors and suppliers as appropriate.
· Maintain and update departmental databases and records.
· Upload supporting photographs to various filing systems.
· Monitor, book and update vehicle MOT, Tax and servicing information alongside other related operational data.
· When required aid the Infrastructure Support Coordinator in updating a T Card electronic jobs card database.
Financial:
· Access utility portals providing updates to inform relevant departments of pricing and usage as well as documenting information for monitoring purposes.
· In conjunction with line manager manage and monitor invoices and credit card statements ensuring quotes, invoices and receipts are accurately processed.
· Assist in the purchasing of online items to aid the completion of infrastructure repairs.
General:
· Respond to telephone calls, emails and other messages acting as the general contact for the infrastructure office.
· Maintain a spreadsheet of departmental holidays
· Produce reports for the finance department, leadership team and trustees when required.
· Collate & print meeting papers and organise the shredding of confidential waste as required.
· In conjunction with the maintenance team act as cover for job distribution when the Infrastructure Support Coordinator is on leave, or away from the office on other tasks. Attend staff meetings as required.
· Undertake professional development, including annual performance and development reviews, and any other duties required by the Infrastructure Support Co-ordinator.
· Attend staff meetings
Safeguarding Responsibilities:
· Enforcing the company’s safeguarding policy.
· Being alert to and recognising welfare issues, being sure to challenge poor practice.
· Sharing appropriate information with relevant people.
· Continually working with the families of residents and service users, sharing information and contributing to plans if a concern is investigated.
· Ensuring that all staff having contact with children, vulnerable adults and/or their families have received appropriate training on safeguarding issues.
· To Understand and implement working practices set by the Safeguarding Adults and Children Board.
· To understand and implement working standards set by the domestic violence and abuse quality mark documentation.
Charity Wide Responsibilities:
· Applying an attitude towards forgiveness and justice informed by biblical and Christian theological principles in dealing with all staff, volunteers, and clients.
· Participate in the daily prayer life of the Charity.
· Recognising the holistic needs of all service users and in accordance with the Trust Deed and affirm the spiritual needs of clients in their situations and either respond directly or refer as appropriate.
· As an expression of their Christian faith and commitment, it is hoped that all our employees are willing to be involved in the activities of the churches and organizations that support the work.
· To understand and implement working practices set by the Safeguarding Adults and Children Board.
· To understand and implement working standards set by the domestic violence and abuse quality mark documentation.
· Due to the nature of the role and the workplace, the post holder must be over 18 years of age.
· Attend training courses and conferences in order to maintain personal development as agreed with Line Manager.
The tasks and responsibilities listed above are not exhaustive and may be amended according to the needs of the Charity. Employees are expected to work flexibly in responding to external and internal initiatives to support the needs of the Charity.
Person Specification:
Essential Charity Wide:
· DBS Cleared
· Flexible attitude towards working arrangements
· Professional attitude and approach
Essential Job Role Specific:
· Experience in an administrative environment, performing general office duties such as answering phones, managing emails and maintaining office supplies.
· Proficiency in Microsoft office suite and knowledge of appropriate office skills
· Practical experience of computerised database systems
· Familiarity with use of spreadsheets
· Familiarity with filing systems
· Processing of invoices
· Confident communication skills
· Excellent organisational and time management skills
· Keen eye for detail
· Ability to be able to work independently and as part of a team
Desirable:
· Knowledge or experience of buildings and maintenance procedures.
· Understanding of Health and Safety systems
· Knowledge of housing related support and tenancy issues.
· Experienced in communicating with external contractors.
Additional Requirements:
- Due to the nature of the role and the workplace, the post holder must be over 18 years of age.
Job Type: Part-time
Pay: £15,600.00 per year
Expected hours: 25 per week
Benefits:
- Casual dress
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Work from home
Work Location: In person
Application deadline: 28/02/2025
