The key function of this role is to support all YMCA Together in providing effective and efficient legal and governance support.
The role will support the Board and Senior Leadership team by keeping abreast of developments in the legal and regulatory environment and acting as focal point for providing/securing specialist advice to support decision making.
We are seeking an experienced, dedicated and detail-oriented Company Secretary. This role involves a variety of responsibilities aimed at ensuring the smooth operation of compliance, legal, and company secretarial functions across our global organisation.
Responsibilities
- Ensure that all legal registrations for the organisation are maintained and that relevant documents are available to key staff and governance bodies.
- Ensure all returns to Companies House/Charity Commission are made and that Board/Committees sign off as needed.
- Maintain statutory registers including register of members, register of People with Significant Control, Register of Directors (including residential addresses), register of secretaries and register of charges.
- Provide specialist support to Chair of Board of Trustees and Chair of Audit Committee in relation to governance, legal and regulatory compliance.
- Provide governance information for the Annual Report, statutory audits and other purposes.
- Stay abreast of legal and regulatory changes and notify relevant staff of any implications.
- Lead on annual review of YMCA Togethers insurance requirements to ensure insurance needs are met whist delivering good value for money.
- Provide support on YMCA Together projects relating to charity governance e.g., development of Governance manual, Governance self-assessments and GDPR.
- Contribute to the monitoring of GDPR compliance as a member of the leadership team
PERSON SPECIFICATION
Essential
- Knowledge of legal and regulatory requirements for charitable companies and experience of developing and implementing policies and systems to ensure compliance.
- Good knowledge of GDPR with ability to develop robust systems to share and protect personal data.
- Organised, thorough and with good attention to detail.
- Highly numerate with a strong capacity to analyse and utilise complex data.
- Strong team working with the confidence to seek advice from expertise elsewhere.
- Strong IT skills including the ability to specify or design new systems.
Desirable
- A good understanding of the role of internal audit, finance and other key departments.
