Job Summary
Finance / HR Administrator
(Maternity Cover which may be extended)
Hours: 18 hrs a week
Salary: £22,814 FTE, pro rata for part-time hours. This will be reviewed in April 2025.
Peasholme Charity has a mission to end homelessness, and a vision that everyone has access to the right help at the right time to prevent the escalation of crisis situations – the charity defines ‘crisis’ as lacking security, shelter or an ability to sustain oneself. We work with disadvantaged and socially excluded people, in particular those who are homeless or at risk of losing their home.
The Finance / HR Administrator will be responsible for the financial record keeping of the charity and support the charity with reports, payroll, budgets, year-end accounts preparation and general administration and support for the team.
Training and mentoring for this post will be provided.
Experience of online accounting software (Xero, Quickbooks, SAGE or other) will be essential for this role, as will an understanding of basic bookkeeping and proficiency in Microsoft Office. Payroll experience would be desirable.
A DBS check may be applicable for this post.
Please send your CV and covering letter to admin@peasholmecharity.org.uk
Key Responsibilities
Finance Administration
- Financial record keeping – processing bank activity and associated receipts/remittances within Quickbooks
- Year End Accounts preparation
- Producing (and updating) annual budgets including project, salary and core spending breakdowns
- Online and in-person banking
- Bank reconciliation
- Purchasing, bill paying and invoicing
- Maintaining donation and grant-funding records
- Liaising with external auditors / accountants
- Reporting to the Board of Trustees / Treasurer with regular updates regarding financial activity and budget performance
- Liaising closely with our Fundraising Consultant and providing financial information to assist with funding applications
- Producing expenditure reports for funding bodies / stakeholders
HR Administration
- Running monthly payroll, including workplace pensions and HMRC submissions through SAGEPay
- Processing staff expenses
- Maintaining staff personnel records
- Recording annual leave
- DBS checks
- Recruitment and induction related tasks if needed
Office Administration
- Taking minutes of staff meetings
- Communicating with partner agencies and stakeholders
- Managing the charities email inbox and triaging referrals
- Managing office supplies
- Providing IT support, for example maintaining staff equipment, ensuring staff location-trackers are active and managing anti-virus software updates,
- Supporting website updates
- General administration, including confidential waste disposal, filing, handling post and checking the office answerphone
- Any other duties commensurate with the post and as required by the Charity Manager or Board of Trustees.
Essential Skills
- Experience of online accounting software (Xero, Quickbooks, SAGE or other)
- Understanding of basic bookkeeping
- Good communication skills, a friendly manner
- Proficient in use of Microsoft Office programmes
Desirable skills
- Payroll experience
- Social media / marketing skills
- Fundraising experience
- Website design / blog-writing / newsletter writing
Job Types: Part-time, Temp to perm
Contract length: 10 months
Pay: £11.70 per hour
Expected hours: 18 per week
Benefits:
- Bereavement leave
- Casual dress
- Company pension
- Employee mentoring programme
- Sick pay
- Store discount
- Work from home
Schedule:
Work Location: In person
Application deadline: 29/11/2024
Reference ID: Finance / HR Administrator
