Job Specification: HR Administrator - Homeless Charity
About the Organization:
Our Wonderful client is a dedicated homeless charity focused on providing support, shelter, and pathways to a better future for individuals experiencing homelessness. They are committed to creating an inclusive environment that supports the dignity, rights, and potential of everyone they assist.
Job Purpose:
The HR Administrator will play a crucial role in supporting the HR function within the charity. This role is responsible for providing administrative support to ensure the efficient operation of HR processes, from recruitment and onboarding to payroll and employee relations. The HR Administrator will be integral in helping to maintain a positive work environment that aligns with the charity's mission and values.
Key Responsibilities:
- Recruitment & Onboarding:
- Assist in the recruitment process, including posting job vacancies, scheduling interviews, and communicating with candidates.
- Prepare and manage offer letters, contracts, and onboarding documents.
- Conduct background checks and ensure all pre-employment documentation is completed.
- Support new hire orientation and onboarding processes.
- HR Administration:
- Maintain accurate and up-to-date employee records, both physical and digital.
- Manage HR databases and ensure data integrity.
- Prepare HR documents, such as employment contracts, change forms, and HR policies.
- Assist with the administration of employee benefits programs.
- Support payroll processing by providing relevant employee information (e.g., leaves of absence, sick days, etc.).
- Employee Relations:
- Act as a point of contact for HR-related queries, providing advice and support to staff on HR policies and procedures.
- Assist in the organization of staff training and development programs.
- Help coordinate staff engagement initiatives and wellbeing programs.
- Support HR Manager in handling employee relations issues, including disciplinary actions and grievances.
- Compliance & Reporting:
- Ensure compliance with all relevant employment laws and regulations.
- Assist in the preparation of HR reports, including metrics on recruitment, turnover, and employee satisfaction.
- Maintain confidentiality of employee information and manage sensitive data in accordance with GDPR.
- General Support:
- Provide general administrative support to the HR department as required.
- Participate in HR projects and initiatives aimed at improving the charity’s HR processes.
- Support other departments with administrative tasks when necessary.
Person Specification:
Essential:
- Excellent organizational and time management skills.
- High attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to handle sensitive information with confidentiality.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Ability to work both independently and as part of a team.
Desirable:
- Experience working in a charity or non-profit organization.
- Knowledge of HR software and databases.
- Understanding of employment law and HR compliance.
Personal Attributes:
- Empathy and understanding of issues related to homelessness.
- Commitment to the charity’s mission and values.
- Proactive and solution-oriented mindset.
- Strong ethical standards and integrity.
- Adaptability and willingness to learn.
INDWK1
Job Type: Full-time
Pay: £13.30 per hour
Expected hours: 37.5 per week
Experience:
- Human resources: 1 year (required)
- Microsoft Excel: 1 year (required)
- Microsoft Office: 1 year (required)
- Microsoft Word: 1 year (required)
Work Location: In person
